Catering & Alcohol

Catering

We have an open-door catering policy, which allows you to bring in a caterer of your choice. We also provide a list of experienced caterers (PDF).

All food must be prepared in a commercial kitchen, purchased from a commercial store or delivered from a restaurant. The barn does not provide a commercial kitchen. However, we offer a very accommodating preparation space, called the Creamery, for your caterers to utilize.

The Creamery provides two large commercial refrigerators, one 20-cubic-foot chest freezer, one microwave, one hand washing sink, one three-bay rinsing sink, four prepping tables, garbage, compost and recycling cans, hanging black curtains to block visual access from Dairy Barn exterior access to the courtyard.

Potlucks are not allowed. All food service should be under the supervision of a licensed caterer. Catering supplies, such as linens, plates, glasses and serving ware, are typically provided by your caterer. Please be sure to discuss what they provide and the costs prior to contracting with a caterer. The Creamery is the preparation space available for catering. On-site cooking inside the facility is not allowed. Heating or warming is permitted although equipment is not provided.

Baked-goods, such as cakes, pies, cookies, etc. are exempt from this rule, and can be self-provided.

Mobile food trucks can be hired to cater your event, but can park only in the following locations:

  • On gravel in front of Hay Barn (we can open the large Hay Barn doors for easy indoor access)
  • In the first few parking spaces, which can be reserved with cones at start of event

Outdoor grilling is permitted within the designated 8-foot by 15-foot gravel/mulch space located and labeled just south of the Creamery. Tarps must be draped over gravel and renter is responsible for proper clean-up. If the use of a pop-up tent is needed, it must be sandbagged to withstand heavy winds — no stakes allowed.

Please do not place grills up against the Creamery glass windows. Leftover grease is not to be poured in our landscaping beds or down our drains.

Bar Tending

All alcohol (beer and kegs of beer, white/red wine, Champagne and hard alcohol) is allowed at the Pickering Barn.

All alcohol must be served by a licensed Class 12 bartender. Most caterers employ licensed bartenders and can often arrange the bartending service for you.

No self-serve is allowed. Use of privately-provided alcohol, including flasks, is not allowed.

Open bottles of alcohol, usually wine, on the tables for self-pour service and decoration are also not allowed.

Service must end one hour prior to your rental end time. Event insurance may apply — please discuss the requirements and cost with the Rental Office.

We recommend you schedule two bartenders per bar in case breaks are needed. It is recommended to hire two bartenders per bar, so that as breaks are needed your bar does not have to close to your guests during breaks.

Expectations of Renters

Note: If you did not hire a caterer, then you will be responsible for the caterer's duties.

BarnYouCatererTask
x

Unlocks the facility

x
Delivers and unloads event materials and supplies

x
Decorates the facility - indoor and outdoor

xxSets up all rental equipment brought in
x

Sets up our facility equipment - tables, chairs, staging, sound system, AV equipment, etc.


xPrepares catering and bar service area

x
Coordinates event activities and transitions
xxxMonitors guest and vendor activity
x

Moves, rearranges or removes facility equipment during your event if requested


xBuses tables
x
xEmpties garbage, recycling and composting bins
x

Hauls garbage and recycling to dumpsters and compost to compost bin
x

Keeps the restroom cleaned and stocked

x
Takes down decorations – indoor and outdoor
x

Tears down facility-owned tables and chairs after the event

xxTears down rental equipment

xxCleans up kitchen - sweeping, mopping, wiping down tables and microwave, clearing out fridge and freezer, etc.
x

Sweeps and mops the facility (excluding the kitchen)
x

Final restroom cleaning
x

Shuts windows and locks doors

x
Order, set-up, manage and tear-down TUCO heating units if needed