Personalize your online experienceSign Into My Dashboard
Home
RSSPrintEmailFacebookTwitterYouTube

Go To Search
Click to Home
I Want To...Parks & TrailsActivities, Classes & SportsParks & Rec FacilitiesVolunteer With Us
Pricing
 2017 Pricing
2018 Pricing 
 Discounted Rates
 Event Date Changes/Transfer Fees
 What's Included
 Rental Deposits
 Cancellation Policy
 Holidays


Rental Deposits
A rental deposit must accompany all completed contracts to secure your booking.

Deposits
  • $350 deposit: Events held on a Monday through Thursday
  • $750 deposit: Events held on a Friday through Sunday during the non-peak months of January, February, March April, November and December
  • $1,000 deposit: Events held on a Friday through Sunday during the peak months of May, June, July, August, September and October and all multi-day bookings that move into a weekend rate.

Note: All weddings must pay the applicable $750 or $1,000 deposit regardless of the event day.

Deposit Refunds

The rental deposit applies to your final rental fees with the remaining balance due 120 days prior to the event. If the facility is damaged, facility equipment requires repair or excess facility time is utilized, the City will hold the renter responsible for additional coverage amounts. The client will be invoiced for these fees with payment due within 30 days. 



What's Included
The facility rental fees include the use of the entire Pickering Barn, outdoor courtyard and parking lot for the specified blocks of time contracted. The barn's maximum occupancy is 400 people.

These fees also include staff to set up and tear down all facility-owned equipment and use of most facility equipment. Audio or visual and sound system equipment is available for an additional fee.

All charges include tax. There are no additional service or corkage fees. 
  • Facility rental fees are due four months (120 days) prior to the event for all rentals.
  • Pricing provides nine hours of facility access, including set-up and clean-up time. 
  • Access to the entire facility is provided. There is no discount for spaces or rooms not used. 
  • The barn is rented to only one group at a time. 
  • Deductions are not accepted once a contract is signed. Renter is responsible for paying all items originally contracted. If you are unsure whether you will need any of the "add-on items," please do not contract them at time of booking. 
  • Bookings are taken on a first-come, first-serve basis. 
  • At least one hour within your time block must be reserved for clean-up. Larger events, or events with more detail, may require additional time.

Event Operating Hours
You may select your nine-hour block within these event operating hours. Additional time may be added based on availability. Extended rental hours beyond the times listed below may be granted on a case-by-case basis based on staff availability. 

  •  Monday to Wednesday: 7 a.m.-10 p.m.
  •  Friday: 7 a.m.-midnight
  •  Saturday
    • Non-Market Season, all Saturdays from October to April: 7 a.m.-midnight
    • Market Season, all Saturdays from May to September: 3 p.m.-midnight
    • Requests for earlier access to the barn and its grounds will not be granted, including use of the dressing rooms, storage rooms and acceptance of deliveries.
  • Sunday: 7 a.m.-10 p.m.
         

2017 Wedding and All Weekend Event Pricing

January, February, March, April, November and December
Monday to Thursday: $1,850
Friday: $2,250
Saturday: $2,650
Sunday: $2,250

May, June, July, August, September and October
Monday to Thursday: $2,050
Friday: $2,650
Saturday: $3,050
Sunday: $2,650

Optional Items
Additional Hours: $200 each
One-Hour Rehearsal: $200
Sound System Rental: $200
AV Screen and LCD Projector: $200
AV Screen Only: $50
 
2017 Weekday Business Event Pricing
(Not available for weddings or on weekends)

Year-Round Pricing
Monday to Thursday
Four-hour use of entire facility: $600
Nine-hour use of entire facility: $1,200
Anytime between 7 a.m.-10 p.m.
Thursday rentals must end by 4 p.m. to accommodate evening wedding rehearsals

Friday
Four-hour use of entire facility: $600
Anytime between 7 a.m.-2 p.m.
Bookings needed after 3 pm on Fridays will be charged at the higher weekend rate.

Optional Items
Additional Hours: $150 each 
Sound System Rental: $200
AV Screen and LCD Projector: $200
AV Screen Only: $50 



2018 Wedding and All Weekend Event Pricing

January, February, March, April, November and December
Monday to Thursday: $2,100
Friday: $2,500
Saturday: $2,900
Sunday: $2,500

May, June, July, August, September and October
Monday to Thursday: $2,300
Friday: $2,900
Saturday: $3,300
Sunday: $2,900

Optional Items
Additional Hours: $200 each
One-Hour Rehearsal: $200
Sound System Rental: Included in rental fee for 2018 bookings
AV Screen and LCD Projector: $200
AV Screen Only: $50

 
2018 Weekday Business Event Pricing
(Not available for weddings or on weekends)

Year-Round Pricing 
Monday to Thursday
Four-hour use of entire facility: $700
Nine-hour use of entire facility: $1,300
Anytime between 7 a.m.-10 p.m.
Thursday rentals must end by 4 p.m. to accommodate evening wedding rehearsals.

Friday
Four-hour use of entire facility: $700
Anytime between 7 a.m.-2 p.m.
Bookings needed after 3 pm on Fridays will be charged at the higher weekend rate.

Optional Items
Additional Hours: $150 Each 
Sound System Rental: Included in rental fee for 2018 bookings
AV Screen and LCD Projector: $200
AV Screen Only: $50 


Holidays
Pickering Barn is not available for bookings on the following holidays:

  • New Year's Eve
  • New Year's Day 
  • Easter 
  • Mother's Day
  • Memorial Day
  • Father's Day 
  • Fourth of July 
  • Labor Day 
  • Halloween
  • Thanksgiving 
  • Christmas Eve 
  • Christmas 
    Events scheduled on holidays not listed above will be accepted on a staff-available basis. All holiday bookings will pay an additional $250 fee to cover increased holiday labor costs.

    Events booked on holidays that land on a Monday, Tuesday, Wednesday or Thursday will be charged the Friday/Sunday rate plus the $250 holiday fee.

    Events booked on holidays that land on a Friday, Saturday or Sunday will pay that day's standard rate plus the $250 holiday fee.

    Discounted Rates

    Nonprofit Rates

    Local Issaquah nonprofit organizations, as evidenced by 501(c)3 certificate, that give 60 percent of their profits back to the Issaquah community, are given 50 percent off of the facility rental rate, except on Saturdays.

    A nonprofit organization can still book an event on a Saturday, but must pay full price for the rental. On any day of the week, a nonprofit group would pay a full price deposit, labor fee and insurance fee.

    Nonprofits, like all other groups, must supply or purchase adequate insurance. This discount is not available to private individual's events, such as weddings or celebrations.

    Multiple Day Booking Rates
    If you are renting the facility for:

    • An event that is open to the public and will be renting the facility for two or more consecutive full days (minimum of nine hours per day) and will not be charging an admission fee for the community to attend, or
    • A private corporate / nonprofit event that books the facility for two or more consecutive full days (minimum of nine hours)

    You will receive a 30 percent discount on your facility rental charge, excluding Saturdays. This discount does not apply to the labor fee, equipment fees or insurance. This discount is available to all rentals, including nonprofit organizations.

    Rental Fee Information
     
    Invoicing
    Invoices will be mailed by the City of Issaquah for the remaining charges with the option to submit payment via check or alternate credit card. Renter expressly agrees that failure to supply check or credit card payment for remaining invoiced fees (for a current or cancelled event) by the required due date will result in forfeiture of reserved date(s) and payments made. 

    Payment Due Dates

    Invoices Mailed: Five months (150 days) prior to event date
    Payment Due: Four months (120 days) prior to event date  

    Cancellation Policy
    Cancellation of any event must be made in writing by the contract signee via email or standard mail to City of Issaquah Parks & Recreation Department. A response in writing via email or standard mail must be sent by the City of Issaquah acknowledging and confirming the cancellation.
       
    Renter is responsible for the following financial penalties upon confirmed cancellation:   

    • Cancellation received more than 120 days prior to the event: May receive up to a 50 percent reimbursement of initial deposit paid
    • Cancellation received 120 days or less: Forfeiture of all fees paid

    Any form of refund is refunded only to the contract signee. Fees cannot be transferred, sold, auctioned or gifted to any other person.
     
    The City of Issaquah is not responsible for reimbursement of items purchased by renter in association with the scheduled event such as insurance, vendor or service charges, equipment rental charges, permit or licensing fees, etc.

    Event Date Changes/Transfer Fees
    Date change requests must be made in writing by the contract signee via email or standard mail to the City of Issaquah and a response in writing via email or standard mail must be sent by the City of Issaquah acknowledging and confirming the request.

    Upon receipt of written date change request, renter will be given two weeks from that date to confirm in writing the new date selection.

    If new date is not confirmed within two weeks, the original contract and event will be cancelled and standard cancellation policy penalties will apply (please see above).
     
    Event date changes will be accepted one time per contract within six months of the original date (no longer).

    A new contract will be required if the event date jumps to a different year. New secured event date will reflect possible new and increased rental rates. Written confirmation will act as an addendum to original contract.

    Additional date changes will require cancellation of original contract (cancellation policy applicable) and re-booking with a new contract and deposit.

    If a date change is made, the renter is responsible for the following financial penalties:

    • Requests placed more than 120 days out: no penalty 
    • Requests placed less than 120 days out: $200 transfer fee penalty
    • Requests placed 90 days out: $250 transfer fee penalty
    • Requests placed 60 days out or less: $300 transfer fee penalty 

    Transfer penalty fees are due 30 days after new date is confirmed. Failure to supply payment by requested due date will result in an immediate charge to the credit card provided at booking.

    Event date change and cancellation requests due to death or major incapacitation of an immediate family member (occurring within 120 days of the scheduled event) may receive circumstantial penalty exceptions if medically substantiated with proper documentation i.e. death certificate or doctor's note, and must be submitted within the time parameters set by the Rental Office.

    Event date change and cancellation requests due to deployment of honoree or immediate family member, may receive circumstantial penalty exceptions upon written proof, i.e. deployment paperwork, of which must be submitted within the time parameters as set by the Rental Office.