Note: All weddings must pay the applicable $750 or $1,000 deposit regardless of the event day.
The rental deposit applies to your final rental fees with the remaining balance due 120 days prior to the event. If the facility is damaged, facility equipment requires repair or excess facility time is utilized, the City will hold the renter responsible for additional coverage amounts. The client will be invoiced for these fees with payment due within 30 days.
Event Operating Hours
You may select your nine-hour block within these event operating hours. Additional time may be added based on availability. Extended rental hours beyond the times listed below may be granted on a case-by-case basis based on staff availability.
Pickering Barn is not available for bookings on the following holidays:
Local Issaquah nonprofit organizations, as evidenced by 501(c)3 certificate, that give 60 percent of their profits back to the Issaquah community, are given 50 percent off of the facility rental rate, except on Saturdays.
A nonprofit organization can still book an event on a Saturday, but must pay full price for the rental. On any day of the week, a nonprofit group would pay a full price deposit, labor fee and insurance fee.
Nonprofits, like all other groups, must supply or purchase adequate insurance. This discount is not available to private individual's events, such as weddings or celebrations.
Multiple Day Booking Rates
If you are renting the facility for:
You will receive a 30 percent discount on your facility rental charge, excluding Saturdays. This discount does not apply to the labor fee, equipment fees or insurance. This discount is available to all rentals, including nonprofit organizations.
Rental Fee Information
Invoices will be mailed by the City of Issaquah for the remaining charges with the option to submit payment via check or alternate credit card. Renter expressly agrees that failure to supply check or credit card payment for remaining invoiced fees (for a current or cancelled event) by the required due date will result in forfeiture of reserved date(s) and payments made.
Payment Due Dates
Invoices Mailed: Five months (150 days) prior to event date
Payment Due: Four months (120 days) prior to event date
Cancellation of any event must be made in writing by the contract signee via email or standard mail to City of Issaquah Parks & Recreation Department. A response in writing via email or standard mail must be sent by the City of Issaquah acknowledging and confirming the cancellation.
Renter is responsible for the following financial penalties upon confirmed cancellation:
Any form of refund is refunded only to the contract signee. Fees cannot be transferred, sold, auctioned or gifted to any other person.
The City of Issaquah is not responsible for reimbursement of items purchased by renter in association with the scheduled event such as insurance, vendor or service charges, equipment rental charges, permit or licensing fees, etc.
Event Date Changes/Transfer Fees
Date change requests must be made in writing by the contract signee via email or standard mail to the City of Issaquah and a response in writing via email or standard mail must be sent by the City of Issaquah acknowledging and confirming the request.
Upon receipt of written date change request, renter will be given two weeks from that date to confirm in writing the new date selection.
If new date is not confirmed within two weeks, the original contract and event will be cancelled and standard cancellation policy penalties will apply (please see above).
Event date changes will be accepted one time per contract within six months of the original date (no longer).
A new contract will be required if the event date jumps to a different year. New secured event date will reflect possible new and increased rental rates. Written confirmation will act as an addendum to original contract.
Additional date changes will require cancellation of original contract (cancellation policy applicable) and re-booking with a new contract and deposit.
If a date change is made, the renter is responsible for the following financial penalties:
Transfer penalty fees are due 30 days after new date is confirmed. Failure to supply payment by requested due date will result in an immediate charge to the credit card provided at booking.
Event date change and cancellation requests due to death or major incapacitation of an immediate family member (occurring within 120 days of the scheduled event) may receive circumstantial penalty exceptions if medically substantiated with proper documentation i.e. death certificate or doctor's note, and must be submitted within the time parameters set by the Rental Office.
Event date change and cancellation requests due to deployment of honoree or immediate family member, may receive circumstantial penalty exceptions upon written proof, i.e. deployment paperwork, of which must be submitted within the time parameters as set by the Rental Office.