Note: All 2017 weddings must pay the applicable $750 or $1,000 deposit regardless of the event day.
2017 Deposit Refunds
For 2017 events, the rental deposit applies to your final rental fees with the remaining balance due 120 days prior to the event. If the facility is damaged or facility equipment requires repair, the City will hold the renter responsible for additional coverage amounts.
Event Operating Hours
You may select your nine-hour block within these event operating hours. Additional time may be added based on availability. Extended rental hours beyond the times listed below may be granted on a case-by-case basis based on staff availability.
The Pickering Barn is not available for bookings on the following holidays:
Local Issaquah nonprofit organizations, as evidenced by 501(c)3 certificate, that give 60 percent of their profits back to the Issaquah community, are given 50 percent off of the facility rental rate, except on Saturdays.
A nonprofit organization can still book an event on a Saturday, but must pay full price for the rental. On any day of the week, a nonprofit group would pay a full price deposit, labor fee and insurance fee.
Nonprofits, like all other groups, must supply or purchase adequate insurance. This discount is not available to private individual's events, such as weddings or celebrations.
Multiple Day Booking Rates
If you are renting the facility for:
You will receive a 30 percent discount on your facility rental charge, excluding Saturdays. This discount does not apply to the labor fee, equipment fees or insurance. This discount is available to all rentals, including nonprofit organizations.
Rental Fee Information
Guarantee (2016 Events Only)
A valid credit card (Visa, MasterCard or Discover) must be provided with a signed contract to hold your booking as a guarantee. The card will not be charged any fees at this time, unless the cardholder has authorized charge of the rental deposit to be placed on the same card.
Invoices will be mailed by the City of Issaquah for the remaining charges with the option to submit payment via check or alternate credit card. Renter expressly agrees that failure to supply check or alternate credit card payment for remaining invoiced fees (for a current or cancelled event) by the required due date will result in the original guarantee credit card (2016 events) being immediately charged the total balance due. Inability to charge the guarantee card on file, if no other payment arrangements have been accepted by the City of Issaquah, may result in forfeiture of reserved date(s). Lack of payment for 2017 events will result in forfeiture of reserved date(s) and payments made.
Payment Due Dates
2016 and 2017 Events
Invoices Mailed: Five months (150 days) prior to event date
Payment Due: Four months (120 days) prior to event date
Cancellation of any event must be made in writing via email or standard mail to City of Issaquah Parks & Recreation Department. A response in writing via email or standard mail must be sent by the City of Issaquah acknowledging and confirming the cancellation.
2016 Event Cancellations
Renter is responsible for the following financial penalties upon confirmed cancellation:
Any form of refund is refunded only to the issuing party. Fees cannot be transferred, sold, auctioned or gifted to any other person.
The City of Issaquah is not responsible for reimbursement of items purchased by renter in association with the scheduled event such as insurance, vendor or service charges, equipment rental charges, permit or licensing fees, etc.
Event Date Changes / Transfer Fees
Date change requests must be made in writing via email or standard mail to the City of Issaquah and a response in writing via email or standard mail must be sent by the City of Issaquah acknowledging and confirming the request.
Upon receipt of written date change request, renter will be given two weeks from that date to confirm in writing the new date selection.
If new date is not confirmed within two weeks, the original contract and event will be cancelled and standard cancellation policy penalties will apply (please see above).
Event date changes will be accepted one time per contract within six months of the original date (no longer).
A new contract will be required if the event date jumps to a different year. New secured event date will reflect possible new and increased rental rates. Written confirmation will act as an addendum to original contract.
Additional date changes will require cancellation of original contract (cancellation policy applicable) and re-booking with a new contract and deposit.
If a date change is made, the renter is responsible for the following financial penalties:
Transfer penalty fees are due 30 days after new date is confirmed. Failure to supply payment by requested due date will result in an immediate charge to the credit card provided at booking.
Event date change and cancellation requests penalty exceptions due to death or major illness in immediate family, deployment of immediate family member or substantiating circumstances, will be handled on a case by case basis with written proof of situation provided to rental office, i.e. death certificate, doctor's note, deployment paperwork within the time parameters as set by the Rental Office and all decisions by the City of Issaquah will be final.